Volunteer Job Descriptions
BULLPEN (Home & Away Meets) The Bullpen volunteers supervise children divided into girls/boys in the following age groups: 6 & under, 7-8, 9-10 and 11-12. The Bullpen volunteer ensures that children in their age group get lined up appropriately for each event prior to moving to the staging area. They also escort children to the restroom (8 & under). The Bullpen volunteers should remind their swimmers to be on good behavior and to stay in their respective age group areas at all times. By keeping swimmers in their age group areas, it makes finding and organizing the swimmers much easier. We would like every swimmer to make it to the blocks in time for their events, however, it is not your responsibility to track down missing swimmers.
CHECK IN (Home & Away Meets) The Check-In volunteer is responsible for checking off Fields Club swimmers AND volunteers as they arrive at the meet. This person needs to be available before warmups at the designated arrival time to assist with table setup. The check-in volunteer must let Diane know who has not arrived by the start of the meet.
CONCESSIONS (Home Meets) The Concessions volunteer job includes setup, wrapping food (burgers/hotdogs) and serving candy, food and drinks, and clean up.
CONCESSIONS CASHIER (Home Meets) The Cashier will be responsible for taking payment (cash or electronic) for concession items, while providing correct change if needed.
GRILLERS (Home Meets) The Griller volunteer gets the grill started before the meet and grills food for the concession stand as needed throughout the meet. This volunteer is also responsible for clean up of the grilling area.
TIMER (Home & Away Meets) This job is essential to running a swim meet, but is not difficult. If you like to be close to the action, this is the job for you. There are 2 timers per lane (one from each team). When the Meet Official sounds the starting horn, the Lane Timers start their stopwatches. When the swimmer touches the end wall, the timers in that lane stop their watches. One of the timers will write both times on the paper. You will be right at the edge of the pool so please make sure to wear shorts / shoes that you don't mind getting wet!
TIMER BACKUP/HEAD TIMER (Home & Away Meets) The Backup/Head Timer volunteer is a backup for all the lane timers in the event a timer does not start their watch when the starter sounds. If a timer volunteer is not present, needs a restroom break, or must leave due to an emergency - the backup timer may be asked to fill in to time a lane.
PASTA MAKER (Home Meets) The Pasta Maker will make the famous Fields Club pasta salad prior to each home meet. This recipe is a long standing tradition of our swim team. Must be brought to clubhouse refrigerator on Thursday morning of a home meet (during practice times).
RIBBONS (Home & Away Meets) The Ribbons volunteer peels and sticks labels on the back of the place ribbons, sorts ribbons for distribution and distributes them in the corresponding swimmer folders. This position begins in the 2nd half of the meet and often will last after the meet has finished.
RUNNER (Home Meets) The Runner volunteer is responsible for retrieving lane sheets from the timers (as the timers complete each lane sheet) and DQ slips from the Stroke and Turn Judges. The runner then puts the timer sheets in order by lane and delivers both to the gatekeeper located inside the clubhouse.
GATEKEEPER (Home Meets) - The Gate Keeper volunteer assists the runner and data entry people with clarification of scores, assist opposing team verifiers with questions, and post the scores to the board for viewing.
SCORE VERIFICATION (Away Meets) - The Score Verification Volunteers work with a partner to verify the results have been entered correctly for our team.
SETUP (Home Meets) For home meets, the Setup volunteer will need to arrive by 4:00pm to help prepare the pool area the afternoon of the meet (prior to the swimmers arrival). Home meet setup includes setting up bullpen tents, setting up benches in staging area, placing chairs behind the blocks (4 rows), hanging lane numbers on the fence behind each lane, roping off the diving board and baby pool with caution tape, moving tables/chairs and stacking unused loungers, etc. This position may require some heavy lifting, however, your job is finished prior to the beginning of the meet!
STAGING (Home & Away Meets) The Staging volunteer makes sure the swimmers in each event are lined up in the correct heat and lane within the staging area. They also make sure each heat gets seated behind the starting blocks and ready for their race when moving from the staging area. During a home meet, the stager also guides each heat up in the chairs until they reach the starting blocks. Heat sheets are provided so these volunteers know the order of swimmers for each lane, event and heat. Swimmers can be distracted easily (especially the young ones), so it is important for the Staging volunteers to make sure the swimmers are paying attention.
STROKE & TURN JUDGE (Home & Away Meets) The Stroke and Turn Judge volunteers determine whether the technical aspects of the swimmers strokes are legal. It requires a certification and general knowledge of the USA Swimming Rules and Regulations, and a willingness to fairly disqualify swimmers from both teams when appropriate. The positions require an online training certification provided by Gwinnett County Swim League and must be completed prior to the first scheduled meet.
